Every team has that one collaborator who does everything out of spreadsheets. Writing copy for a new ad campaign? Spreadsheet. Doing SEO research? Spreadsheet. Taking votes for their manager’s birthday present? Multiple spreadsheets. But when it comes to project management, is Google Sheets the right choice?
Well, yes. There are plenty of great reasons why Google Sheets can be your project management tool of choice. That, and there are plenty of resources out there that do most of the work for you. Let’s dive in.
What is Google Sheets project management?
Project management is a complex discipline that encapsulates all the techniques, methods, and tools someone can use to make sure a project goes off without a hitch. In simpler terms, it’s everything you do to get your project across the finish line on time and on budget.
Google Sheets is a cloud-based spreadsheet tool so flexible you can use it to build reports, store data, and so much more.
Put the two together, and you get Google Sheets project management, which means using spreadsheets as a hub for managing your projects. Because the tool is so flexible, you can use it to manage any kind of project, with teams of any size.
The benefits of using Google Sheets for project management
There’s no shortage of project management tools out there. So why use Google Sheets in the first place? Well, the tool does come with a number of advantages.
Every organization uses spreadsheets for budgets, resource tracking, dashboarding, data analysis, and more. Since the Google Suite is so prevalent, Sheets is the natural spreadsheet tool of choice. In fact, it’s estimated that over 2 billion people use it. That’s nearly twice as many users as Microsoft Excel.
Google Sheets’ more advanced features might take some getting used to, but getting up-and-running doesn’t. Some project management tools can have a bit of a learning curve. You need to learn a new interface and new terms, and that’s just before figuring out how the thing works. Spreadsheets have been so common for so long that getting started is no more than a speed bump.
It’s purpose-built for collaboration
One of Google Sheets’ strongest features is the ability to collaborate in real time. Anyone who has access to a spreadsheet can leave comments, make edits, and suggest changes. That means you don’t have to build a project management sheet all by yourself. You can get feedback, assistance, and approval all without having a meeting.
That alone can make Google Sheets a central pillar of any tool stack. When dedicated project management tools can cost hundreds of dollars a month for larger organizations, free tools can be a lifesaver.
5 project management templates for Google Sheets
Now that you know why Google Sheets project management works, let’s go over the best free project management templates from around the internet.
Gantt chart template
A Gantt chart plots all the work that needs to happen on a timeline. The vertical axis on the left tracks the work that gets done, and the horizontal axis represents the time each task will take to get done. With this project management template for Google Sheets, you can build Gantt charts without any dedicated tools.
Project timeline template
This template uses a similar Gantt chart as the one above, with clearly marked milestones for each stage or your project, from conception to planning and even the postmortem. It’s a solid template to use if you want your projects to have a consistent base to start from.
Monthly expense tracker
One of the main concerns in project management is making sure a project stays on budget. After all, it’s one thing to get your projects across the finish line, but if you’re always busting your budget you’ll start raising eyebrows. This simple expense tracker can help you track how much cash your project is burning over time.
Project plan Template
This template is one of the closest to a dedicated project management tool you’ll find. Create tasks, subtasks, assign work, and even monitor completion and workload all from the same sheet.
Project charter template
Embarking on a new project without making a plan is a bit like going on a three-day hike without a map. Best case scenario, you just go a bit off track. Worst case, you need a helicopter to get you out. If your organization doesn’t have a helicopter, you can use this template to plan your projects before you start.
How Unito makes Google Sheets project management even stronger
You’ve learned that Google Sheets project management is not just possible, but powerful. You’ve gained access to some templates to make it easier. But that’s not all you can do.
Google Sheets is a great tool, but that doesn’t mean it’s the go-to for every kind of work. Some teams need specialized tools. Developers might use Jira for squashing bugs and working on your product’s next best feature. Your sales team might never leave Salesforce or HubSpot, where they can see every detail of a new deal. You can set up your Sheets with the best project management template out there, but what if your collaborators already have their own setup? What do you do? Abandon ship and jump over to their tool? That’s not always possible, and usually not desirable.
Instead, you can use Unito.
Unito has some of the deepest two-way integrations on the market for the world’s most popular work tools. You can sync crucial information back and forth between the apps your teams need to get things done. If you’re working in Google Sheets, Unito can pull crucial information out of any other tool in your organization and automatically plug it into your Sheet. And when you do your own work, Unito sends updates back to other teams in real-time.
The best part? Unito has a free 14-day trial so you can see how it can empower your workflows with no commitment.
Ready to get more out of Google Sheets workflow?
Try Unito for 14 days, absolutely free.