How to Easily Export Typeform Responses to Google Sheets Automatically

How to Easily Export Typeform Responses to Google Sheets Automatically

Published in Use cases on , last updated .

Are you finding it difficult to easily collate Typeform responses in Google Sheets? It’s no secret that collecting form data is common practice for businesses, researchers and educators. Typeform has emerged as a powerful tool for creating optimally engaging forms, surveys and questionnaires. But managing and analyzing your responses in a spreadsheet with the latest data requires a lot of manual input.

So, how can you efficiently export your Typeform responses into Google Sheets without CSV files and reduce the time you spend carefully formatting the new spreadsheet to match your needs? With Unito!

By the end of this article, you’ll be able to automatically export Typeform responses as entries in Google Sheets whenever new forms are completed. So your Google Sheet will always be an up-to-date source of truth for your team.

In this article:

By the end of this guide, you’ll be able to:

  • Generate new rows in Google Sheets or Microsoft Excel whenever new Typeform responses are completed.
  • Keep your spreadsheets automatically up-to-date with synced fields between your tools.

Step 1: Prepare your spreadsheet

Your header row will match Typeform fields to columns in Google Sheets, so be sure to give each one a name that you’ll be able to easily associate with Typeform fields (e.g., questions, etc.).

If you don’t know how to categorize the data you want synced from Typeform, you can use our Google Sheets template and/or Microsoft Excel template to get started.

Install the Unito Spreadsheet Sync Extension

From the Google Workspace Marketplace you can install Unito Spreadsheet Sync, a necessary Google Sheets add-on, in order to sync your spreadsheets with Typeform.

If you need help setting it up, follow these instructions:

How to install Unito Spreadsheet Sync in your Google Workspace

Install Unito Spreadsheet Sync in order to connect your spreadsheet to Typeform.

You can find more detailed steps on this process here.

When you’re ready, select the Unito add-on, then Open Unito, and Insert the two columns in this sheet.

Whether you do this automatically or manually, the first and last rows in your spreadsheet must be titled: “UnitoID” and “Last Modified”. Only data between those two columns will sync with Unito.

Add a header row to Google Sheets

Your Typeform fields (attachment, description, due date, etc.) will be linked to Google Sheets columns through the row header.

How to auto-populate your header row

Unito Spreadsheet Sync now allows you to automatically populate a header row in a blank spreadsheet by selecting import from Unito Spreadsheet Sync.

After you insert two columns into a blank sheet, click Create Flow from within Unito Spreadsheet Sync and Import data from the tool of your choice. When you create a flow this way, you’ll be given an option to auto-populate your row header.

Autopopulate

If you haven’t figured out what kind of data you want to sync to your spreadsheet, we created this Google Sheets template you can use to get started.

Step 2: Connect Typeform and Google Sheets to Unito

  • Navigate to the Unito App and select +Create Flow.
  • On the next screen, select Start Here to connect Typeform and Google Sheets.
  • Choose the accounts you want connected to Unito. You’ll need to specify which spreadsheet and form you’re syncing.
Connecting Typeform and Google Sheets to Unito, including responses, forms, rows and sheets.

When you’re ready, hit Confirm.

Step 3. Confirm a one-way flow direction from Typeform to Google Sheets

Since our goal in this guide is to export responses from Typeform to Google Sheets, we’ll simply confirm the one-way flow direction here.

What is Flow Direction? Flow direction tells Unito where and how to create new work items (form responses or spreadsheet rows) automatically, based on your manual activity. There’s always a source and destination. In this example, Typeform is the source and Google Sheets in the destination.

Flow direction between Typeform and Google Sheets with Unito's integration
In this case, new Typeform responses that match our rules (explained in step 3) will create matching rows in Google Sheets with synced data between them (determined in step 4).

Step 4: Set rules to create spreadsheet rows based on specific Typeform responses

Now you can pick rules to determine which triggers will create rows in your spreadsheet based on your Typeform responses. Only forms that match your rules will be become spreadsheet rows.

For instance, you can choose to only sync Typeform responses that are tagged with a specific label, such as “Sheet Sync.”

Rules in Unito to sync Typeform responses to Google Sheets
In this example, all new form responses will sync to Google Sheets. We can sync historical form responses by clicking the trash bin icon beside the creation date condition.

Find out more about setting rules.

The details of your forms and spreadsheets are considered fields you can sync with Unito. If you map a question in your forms to a column in your spreadsheet, you’ll see the same information in both places.

Changes you make to Typeform will then appear in your spreadsheet (but not the other way around with this integration).

Here’s an example of our demo’s mappings between Typeform and Google Sheets:

Typeform response questions synced as fields synced to our Google Sheets spreadsheet in rows
Click + Add mapping to sync additional fields, then Select a field for each tool and find the field you wish to map.

Click Confirm to proceed.

Find out more about field mappings.

Note: If you change a column name in a synced spreadsheet, be sure to update your flow’s field mappings in Unito or else your data will stop syncing.

Step 6. Launch your Typeform Google Sheets integration!

And that’s it! You’ve just completed a flow between Typeform and Google Sheets. Congratulations!

If you’ve followed the steps above, your flow will now create a row in your spreadsheet for every new Typeform response and sync changes one-way from Typeform to Google Sheets.

If you have any questions, don’t hesitate to reach out and let us know. Our live support team is ready to jump in and lend a hand to make sure your flows always function as intended.

“I’m really happy with Unito — it’s so easy. I had an idea in my mind and it only took an hour to build.”

Oskar Lindberg, Digital Transformation Manager at Järfälla Municipality
Here’s how they optimized their Google Sheets workflows with Unito

What’s next after exporting Typeform to Google Sheets?

Best practices and troubleshooting for Unito’s Google Sheets integration

Common error messages

If you see either of the error messages below, it likely indicates that one or both of the columns: “UnitoID” and “Last Modified” have been deleted or modified from your sheet. You’ll need to re-insert them (either manually or with the add-on) before your data will sync again.

“We’ve detected that mandatory columns have been removed from your Google Sheet. Let’s get you back up and running.”

“The container configuration does not allow us to sync.”

Getting around with Google Sheets and Unito

You can find more information on the following topics in Unito’s knowledge base:

Why export Typeform responses to Google Sheets with Unito?

Typeform’s native features for data analysis are somewhat limited, especially when you want to manipulate the data or get more insights.

A screenshot of Typeform responses including name, email address, date, and attendees synced to a spreadsheet with Unito
Here’s an example of our demo’s Typeform responses synced to a spreadsheet with Unito

Native integrations are limiting

Typeform’s native integration with Google Sheets is capped at 3000 rows, limiting the amount of data you can work with. Not to mention that exporting form data manually can be a tedious process that takes time.

Unito keeps things simple, yet efficient

Unito automatically exports Typeform responses as entries in Google Sheets whenever new responses are completed in Typeform. Not only does that save time, but it also allows you to skip batch exports, then manipulate and analyze the latest data as it rolls in from the comfort of a familiar spreadsheet.

Plus, Unito’s options for customization and personalization enable you to add your own twist on each flow with carefully selected rules and field mappings, enhancing the value of your data.

Enrich your data, skip manual exports, and do more with a unified source of truth

This solution eliminates the pain points associated with manual data exports by leveraging Unito’s automated sync capabilities to update your spreadsheet as new information comes in from Typeform periodically.

Moreover, Unito allows you to sync historical responses, not just new ones, so you can apply your rules to all Typeform responses in your forms, making sure no valuable data slips through the cracks.