The 10 Best Examples of No-Code Workflow Automation Software
Getting work done today seems to require dozens of different apps, tools, and platforms. But when you’re bouncing around from HubSpot to Gitlab to Jira to Mailchimp, you might start feeling more frazzled than super-productive. That’s where no-code workflow automation comes in. With this software, you can get your daily processes running automatically, and put all your apps in communication with each other. This can be extremely useful if you need to work cross-functionally with multiple departments
It’s a way to get your tech working for you — no coding skills required!
Here are 10 great tools to get you started on your automation journey.
Knowing what you need from workflow automation software
Not all workflow automation tools are created equal, and even the leader in a field might not be a good fit for your particular organization. According to recent statistics, global AI market revenue is expected to reach $126 billion by 2025, highlighting the significant growth and investment in automation technologies.
With so many options on the market, you need to know exactly which tool fits your needs. To do that, ask yourself the following:
- What’s your job-to-be-done?
- Who will use this software?
- What integrations do you need?
- What is your desired outcome?
- How will this software be deployed in your organization?
What to look for in no-code automation tools
Knowing your needs is just one half of this discovery process. You also need to know what to look for in a potential new tool and how to match that up with your needs. Here are some characteristics of no-code workflow automation software that you need to know before making a purchase decision:
- It’s really no-code: Some workflow automation software calls itself no-code, but still requires you to work with scripts or similar processes that would be more accurately called low-code. If the team members using your workflow automation software don’t have the skill level to handle anything that’s beyond no-code, you’ll want to investigate this thoroughly before getting a platform.
- It has the right integrations: There’s no worse feeling than thinking you’ve found the perfect workflow automation solution only to discover it doesn’t support the tools you need. Sure, it might support a few of your tools — the ones you tested when you first acquired it — but you find that its potential is pretty limited when it comes to integrating the rest of your stack.
- It matches your technical skill level: Even if a solution is no-code, it might require a significant level of technical skill to set up, troubleshoot, and maintain over time. If you don’t have those resources, you should eliminate platforms that require significant technical investment before you sync your first bit of data.
- It fits the type of integration you need: Not only do you need to make sure the platform you choose supports the tools you use, but it should also provide a depth of integration that suits your needs. Some platforms just offer shallow one-way automations while others offer deep two-way syncs. Make sure to map your needs to the depth of integrations offered by a potential solution.
Unito: No-code workflow automation with two-way sync
Obviously, we’re biased — this is the Unito blog, after all. But Unito offers something truly different in the world of automated workflows.
Most other integration tools, like Zapier, use trigger-based automation that only works one way. By contrast, all of Unito’s integrations work both ways. Automatic, bidirectional syncing means that when selected information in one tool changes, any app it’s integrated with syncs automatically.
The most recent data from project management apps like Trello or Asana shows up in whatever other tools your team prefers, in real time, according to rules you choose. Changes in one app automate across your entire stack, saving time and keeping everyone on the same page. That means you can work across tools without time-intensive manual processes like managing exports and copying and pasting data.
It’s a huge step up in efficiency and value. That’s why this workflow management software is used by organizations like Tesla, Netflix, Harvard, and Uber.
You can learn more about our plans and pricing here.
Drawbacks
Unito offers integrations with Hubspot, Jira, Mailchimp, Pipedrive, and many more. While we’re adding new integrations all the time, we currently integrate with 30+ apps. These integrations cover database reporting tools, CRMs, project management tools, and more. Some of our competitors support a broader range of tools, but they rarely offer the same depth as Unito integrations.
Kissflow: Best no-code automation tool for operations
Kissflow’s top no-code workflow automation tool makes handling business processes a breeze, offering a no-code solution perfect for any team, big or small. Enhance business operations by automating tasks and diving deep into analytics without breaking a sweat. With Kissflow, you get to play around with a custom user interface, easy integrations, and a smart form builder. It’s all about simplifying things, from heatmaps for quick decisions to secure custom access. Whether automating workflows, developing apps with little to no code, or managing cases efficiently, Kissflow is your go-to for stepping up your operational game and smoothly sailing through digital transformation.
Pricing
Kissflow offers a Basic subscription plan starting at $1,500 per month, along with custom-priced enterprise options to meet specific needs.
Drawbacks
Kissflow focuses on simplifying workflow automation and process optimization, opting not to include Robotic Process Automation (RPA), Business Process Model Notation (BPMN), or process mining in its suite of features.
Zapier: Jack-of-all-trades workflow automation software
Zapier aims to make your life easier by connecting all the apps you need to do your job. Zapier is all about integrations, allowing you to automate workflows across more than 4,000 different web apps.
You can set up ‘if X, then do Y’-style dependencies across apps like Slack, Mailchimp, Airtable, and literally thousands more. It’s an example of the best-known no-code workflow automation software on the market. Use Zapier to cut down on the repetitive, boring tasks that eat into your team’s workday.
Pricing
Zapier does offer a free plan, but its functionality is pretty limited. Paid plans are charged monthly, starting at a certain number of tasks, and scaling up as they increase.
- The Professional plan starts at $29.99 a month for 750 monthly tasks, scaling up to $5,099 for 2 million monthly tasks.
- The Team plan starts at $103.50 a month for 2,000 monthly tasks, scaling up to $5,999 for 2 million monthly tasks.
Zapier also offers custom Enterprise plans, though you’ll have to reach out to their sales team to get a quote.
Drawbacks
Zapier doesn’t offer mobile apps, so you won’t be able to control automations from your phone. And as we mentioned, the functionality of their free plan isn’t great. You only get 5, single-step automated workflows (which they call Zaps).
How does Zapier measure up?
Zapier is easily one of the most popular workflow automation solutions out there, but how does it measure up against some of its competitors? We break down the differences between Zapier and some of its top competitors here:
Cflow: No-Code cloud BPM Workflow Automation Platform
Cflow is a versatile workflow automation platform that can build workflows from the ground up with a convenient-to-use visual workflow builder. Deep customization capabilities in Cflow allow for the automation of all types of business workflows. With Cflow, you can create process workflows from scratch without having to write even a single line of code.
Top 5 compelling reasons why you should consider Cflow:
- Flexible approvals: Approve without a user license with the public forms feature.
- Sophisticated rules engine: Your business, your rules. Enjoy deep customization with a user-friendly interface.
- Digital document management: End paper-based work by digitizing important task documents.
- Email notifications: Never miss a task deadline with automated email alerts and notifications.
- Secure data: Best-in-class data encryption and security for your business data.
Pricing
Flexible and transparent pricing plans – the Happy Plan at $7/user/mo; the Joy Plan at $11/user/mo; the Bliss Plan at $16/user/mo.
Drawbacks
Some users have reported that navigating via the interface is confusing. Another concern expressed by a few users is about difficulty in understanding the logical functions.
Outfunnel: Workflow automation for revenue teams
Like Zapier and Automate.io, Outfunnel is workflow automation tool you can use without coding skills. But its integrations have a very specific audience — sales and marketing teams!
Outfunnel was designed by, and built for, the needs of sales and marketing, offering integrations with Copper, Pipedrive, Airtable, HubSpot CRM, and other marketing tools. It has built-in lead-scoring capability, and syncs data on leads and customers across all your sales and marketing tools.
The idea is to help your marketing team save time, and focus on the leads that really matter!
Pricing
Unfortunately, Outfunnel doesn’t offer a free plan. But their prices are pretty affordable, and they do offer a free two-week trial.
Outfunnel offers three pricing tiers: a Basic plan that starts at $29 a month, a Professional plan starting at $99 a month, and a custom Scale plan.
Drawbacks
Outfunnel is more limited than other integration tools on the market. But that’s not necessarily a bad thing! Outfunnel has a specific purpose, and it’s great at achieving just that.
And of course, there’s no free version, although the plans are cheaper than many other tools on this list.
Pipefy: Best workflow automation software for your deal pipeline
Pipefy automates business processes like purchasing, onboarding, and recruiting. It’s not really an integration tool, like the options we’ve already talked about. In fact, you’d more likely be using Zapier to connect Pipefy to something else.
Instead, it’s intended to make your business processes faster and more efficient. For example, you can create sharable forms to gather data, and automate email communications. It’s used by some pretty big companies like Toyota, KraftHeinz, and IBM, so they’re clearly offering some serious value. So you can still reach your goal — no-code workflow automation — with software that’s a little different.
Pricing
Woohoo — Pipefy is entirely free for small teams! They also have three paid plans: Business, Enterprise, and Unlimited. They don’t make pricing available, however, so you’ll have to contact their sales team for a quote.
Drawbacks
Because it’s not really their core functionality, Pipefy’s integration capabilities are pretty limited. Across review sites like TrustPilot and Capterra, users have also shared some complaints about their interface and learning curve.
Make: No-code workflow automation for visual learners
Make, formerly Integromat, allows you to do way more than automate tasks and workflows. Within their drag-and-drop interface, you can build entire apps and systems, too!
Make boasts a fun, well-designed, highly visual interface — the company describes it as ‘playful.’ You can create integrations to connect different apps, or build workflows that can run right away or be scheduled.
Make could be a great choice if you need to automate workflows, but want no-code capability beyond that too. Make used to be called Integromat, and it’s used by companies including Meta, Spotify, and Heineken.
Pricing
Make offers a Free plan and three paid plans:
- Core: Starting at $9 a month for 10,000 ops a month, scaling up to $988.28 a month for 2,000,000 ops a month.
- Pro: Starting at $16 a month for 10,000 ops a month, scaling up to $1,377.67 a month for 2,000,000 ops a month.
- Teams: Starting at $29 a month for 10,000 ops a month, scaling up to $8,231.05 for 2,000,000 ops a month.
They also offer an Enterprise plan with custom pricing and enhanced security, but you’ll need to talk to their sales team for a quote.
Drawbacks
Make is a fairly advanced tool. While the interface is well-designed, there’s definitely a learning curve, and some reviews mention that Make’s customer support could be better.
Additionally, the cheaper tiers are pretty limiting, placing restrictions on file size, customer support, search functionality, and more.
How does Make measure up?
Make is an advanced no-code workflow automation tool, making it a solid option for people with technical skills. But how does it compare to some of the other tools on this list?
Workato: No-code workflow automation with AI
Workato is one of the leading examples of no-code workflow automation software. Because they use machine learning and other proprietary tech, Workato claims they make creating automations 10 times faster than other solutions.
Workato offers integrations with over 1,000 different apps. Heightened security is another Workato selling point — they promise that no matter what, automating workflows and integrations will never compromise their users’ security.
Workato is used by some big names like Atlassian, AT&T, and Adobe.
Pricing
Workato’s pricing structure is a bit unique. It’s based on what integrations and apps you actually need, so you’ll need to get a quote from the company directly.
Drawbacks
Workato is a mid-market to enterprise solution. It’s a bit too complex and powerful for small businesses and solopreneurs. Additionally, some users have found that making the most of Workato did require a little bit of coding knowledge.
How does Workato measure up?
Workato is a strong no-code workflow automation tool, especially for enterprise-sized companies. But how does it compare to some of the other tools on this list?
Whalesync: Workflow automation software with sync
Whalesync is a workflow automation tool that offers a two-way sync option for databases, website builders, CRMs, and more. With Whalesync, you can build bases that automatically update tools in both directions, allowing you to automate processes across teams. Examples of use cases for Whalesync include syncing Webflow and Airtable to generate thousands of SEO landing pages, linking your Shopify store with Airtable bases to automate repetitive tasks in e-commerce, and even build web apps by connecting Bubble to Airtable.
Pricing
Whalesync offers two pricing plans:
- The Starter plan is $99 a month and gives you access to integrations for Airtable, Webflow, Notion, and Memberstack. You can build up to five syncs and sync up to 10,000 records.
- The Custom plan starts at $599 a month and gives you access to all integrations, including Salesforce, HubSpot, WordPress, and Shopify. You can also build unlimited syncs and sync an unlimited number of records.
Drawbacks
Whalesync’s two-way sync is a great option among workflow automation tools, but it doesn’t support as many connectors as other tools. Where some platforms have dozens or hundreds of connectors, Whalesync only supports 14. While some of those connectors — like Stripe and WordPress — are very versatile, the tool won’t be much use to you if it doesn’t support the platforms you want to automate.
Process Street: AI-powered workflow automation
Process Street is a workflow automation solution designed to make all your processes run more smoothly. It does this through its five flagship features:
- Workflows combine task management and automation, letting you essentially set up your own automated project management solution.
- Process AI is a workflow design assistant that automatically adapts your processes as you work.
- Forms lets you create feedback forms, surveys, quizzes, and more, so that you don’t have to integrate an external tool.
- Data Sets allows you to house a database right in Process Street, making all your data available for your automated workflows.
- Pages is a built-in word processor that helps enhance collaboration on everything from briefs to marketing content.
Pricing
Process Street offers two fixed plans, billed monthly.
- The Startup plan will set you back $100 a month and give you access to unlimited workflows and pages. You’ll be limited in the number of members you can add and how you can customize your workspace. You’ll also be limited to email and chat support.
- The Pro plan costs $1500 a month and the number of members it supports is customized to your needs. You’ll also have more control over the customization of your workspace and better customer support.
You can also get their Enterprise plan, though you’ll need to contact their sales team for a quote.
Drawbacks
One of the main drawbacks Process Street customers have cited is the price. With its cheapest plan starting at $100 a month, Process Street isn’t necessarily well-suited to organizations with smaller budgets. This is made worse by the fact that the free trial doesn’t include all premium features, making it difficult to properly test the tool and see if it fits your needs.
Bonus: Tools you already use with built-in workflow automation
Did you know that many of the tools you’re already using have built-in integrations and workflow automation features? Project management apps in particular boast these features, and often they’ll be more than suitable to your needs. Here are a few examples of tools you might already be using that have significant workflow automation features.
Notion: Database automations
Notion’s built-in database automations allow users to build simple trigger-based automations that handle repetitive actions. Automatically change assignees, send notifications to Slack, and even edit page properties across databases.
Wrike
The Wrike Sync add-on, built by Unito, connects Wrike with some of the most popular tools out there, from Miro to Google Sheets and Jira. This no-code platform builds two-way syncs between Wrike and these tools, meaning changes that happen in one tool are automatically pushed to the other — and vice-versa.
Trello
Trello is one of the most popular project management tools on the market for a reason. It has a smooth learning curve, boasts an easy-to-use interface, and is flexible enough to handle all sorts of use cases. Butler, Trello’s built-in automation tool, applies all of this to workflow automation.
Jira
Jira’s trigger-based automation solution allows users to create simple automations that can auto-assign work across Jira instances, automate repetitive tasks, move issues around your projects, and more. It’s a great place to start if you’re a Jirea user.
Asana
Asana’s rules allow project managers to streamline and optimize the way they handle important projects. Assign (and re-assign) work automatically, send automatic reminders as deadlines approach, move tasks when they’re updated, and more.
Let’s get synced
Apps and tools make our work faster, more accurate, and more efficient. But as more and more specialized, powerful apps keep hitting the market, so too does it become more challenging to manage them.
That’s what makes these no-code workflow automation software platforms so magical. In the past, it would have taken serious coding knowledge to automate your boring, repetitive workflows, and get all your different work apps cooperating together.
Today, you can shift that burden quickly and easily. That means less time fiddling with all those apps and tools, and more time actually doing your job.