There are now so many great project management apps available that choosing which one you’re going to use is a project in and of itself.
Picking the right tool means finding the one that best suits the specific needs of your team as well as the project management methodologies you’ll be using. It’s also one that is flexible and scalable, so it can grow alongside your business.
Here’s a detailed look at seven of the best project management apps, broken down by their features, pros and cons, and pricing.
Our top project management apps
Asana features and functionality
Asana offers a lot of flexibility, allowing you to organize your projects and tasks into lists, boards, timelines, and calendars.
Each project can be split into sections, and each task can contain any number of subtasks, allowing you to thoroughly organize your work. For improved project transparency, you can also add dependencies between related tasks.
Asana’s wide feature set also includes automations that empower you to eliminate some of the busywork involved in managing projects. For example, every time you mark a task as complete, Asana can move it to the “done” section of your project or archive it.
What sets Asana apart
Asana is powerful and flexible enough to achieve virtually any set-up you want. If you have a preference for how you like to manage projects, there’s probably a way to make it happen in Asana.
Asana’s basic tier is actually free, meaning you can try before you buy. The free tier doesn’t include all of the advanced features like the Timeline view and is limited to 15 people.
You can upgrade to Premium for $10.99 per user, or, if you need advanced integrations and features, the Business tier for $24.99 per user.
Trello is all about Kanban boards, and is probably the simplest project management app out there. Tasks are broken into cards, which live within various lists on your project board — very similar to a real-life whiteboard.
Trello features and functionality
Because Trello is built for Kanban, you don’t have the option to natively view tasks in a calendar or list. But there’s something satisfying about building out simple columns for each stage of your project, and dragging cards between them as you progress.
With Trello, you can also list subtasks and dependencies within each card.
And if Trello doesn’t offer a feature natively, you can probably still add the feature using a Power-Up from their expansive library. These include automation tools, video conferencing tools, visual customizations, and more. Unito’s Power-Up, for example, allows you to connect multiple boards, building a single master Trello board to manage all of your work, delegate tasks, or provide progress reports to management.
What sets Trello apart
Trello is ridiculously easy to pick up and learn. Because of its visual nature, you can see how your work is progressing at a glance. But, if you want more functionality, the Power-Ups really make Trello quite customizable.
By default, Trello is free to use. But if you want to extend its features with more than just a few Power-Ups, or if you need more than 10 group boards, their business class plan starts at $9.99 per user per month.
For stronger administrative features and automations, you can upgrade to Enterprise for at least $17.50 per user per month. The price per user goes down as you add more users!
Are you looking for enterprise-level functionality? Do you manage large, cross-functional projects? Wrike might just be the right project management app for you.
Wrike features and functionality
While Wrike gives you a Kanban view, you can also view your tasks in tables or Gantt charts.
Gantt charts are perfect for illustrating dependencies, especially in complex projects that take long periods of time to complete.
If you’re logging time, Wrike allows you to add time entries to every task as well!
You can also view your tasks in a table or list. But Wrike shines in its Dashboard feature, which you can customize to add the widgets you want.
This means you can keep track of your personal tasks however you prefer.
What sets Wrike apart
Wrike makes managing your biggest initiatives way more manageable. It’s versatile and easy to set up, despite being built for big companies.
Wrike starts at $9.80 per user per month for five, 10, or 15 users. For advanced reporting, you’ll need to upgrade to Business at $24.80 per user per month.
There are other pricing tiers available, which you can access by contacting the Wrike team.
Want a crash course on using Wrike? Check out our beginner’s guide here.
ClickUp is a highly customizable app that is both powerful and user-friendly.
ClickUp features and functionality
Like most project management apps, ClickUp has its own method for organizing tasks and projects. Within the tool, projects are called “folders”, and you can organize folders into larger “spaces”. Then within folders, you can organize your work into lists and group them by status, assignee, priority, tags, due dates, and more.
You have the option to view everything at once…
… or only look at a certain space, folder, or list.
You can also add as many view types as you’d like to any project. Right now, you can use:
- Board (Kanban view)
- Mind Map
What sets ClickUp apart
The ability to see all your projects at a glance in the Everything section makes ClickUp so convenient. But its true strength is in its versatility. ClickUp is incredibly customizable. For instance, you can have your Board view separate columns based on custom tags instead of status. I set it up to give a visual representation of what my week looks like, along with a backlog of all existing tasks. It’s unusual, but ClickUp lets you build things your way.
Like Trello, ClickUp is free to use with unlimited users! However, you can access more complex guest features and unlimited dashboards and views for $6.77 per user per month.
Want a crash course on using ClickUp? Check out our beginner’s guide here.
WorkOS is how monday.com describes itself, which is more than appropriate. If you want your projects to run as smooth as your computer, this project management app is a great option.
monday.com features and functionality
One of monday.com’s best features is the ability to embed Zoom directly!
You can also customize your views on each project. By default, you view your tasks in lists (called “Table” within monday.com), but you can also access Kanban, Calendar, Gantt, and other views.
You can also create customized dashboards to track your projects just the way you like.
What sets monday.com apart
Customizing the columns on your tasks is much easier than it is is other apps. The visual feedback makes it simple to know what you’re clicking on at all times.
monday.com was also built not just as a project management app, but also to be used as a CRM, HR tool, and more. It really is one place to house all of your work.
monday.com used to be premium-only (with a 14-day free trial), but has now added a free tier for up to four users.
But most of its robust tools are only available in the paid tiers. Pricing starts at $67 for 5 users per month, and increases as you add more users.
Like the name suggests, this tool acts as a ‘basecamp’ for your team.
Basecamp features and functionality
At first glance, Basecamp looks much different than most other project management apps.
The main dashboard is split into teams and projects. Then, in the top navigation, you have your Pings, which allows you to chat one-on-one with other team members. But each project has its own chat as well — called a Campfire.
Each project also has a message board, a schedule based on your task due dates, files, and recurring questions known as Automatic Check-ins.
The tasks themselves can be viewed in a list or a board view. However, this board view isn’t really suited for Kanban; it’s just another way to visualize your list of tasks.
What sets Basecamp apart
Basecamp is relatively simple to use and the fact that each project has its own chat makes it simple to segment conversations.
The pricing structure is fairly simple with Basecamp. You pay a flat fee of $99 per month, no matter the size of your team. This is a huge advantage for large organizations with dozens or even hundreds of employees.
They also have a free tier that allows up to three projects, 20 users, and 1 gb of storage.
Teamwork is another project management app with advanced features that offers an end-to-end solution with just about everything you could want out of a tool.
Teamwork features and functionality
With Teamwork, you can separate your tasks into projects and lists…
… and you can view these tasks as a list, Kanban board, or Gantt chart.
Each project also has its own message board, comments, files, notebooks (in which you can store any notes you’d like), and more.
They also have a separate tool called Teamwork Chat. Keep in mind that this is a separate subscription with its own pricing tier.
What sets Teamwork apart
One of Teamwork’s best features is the Everything tab. Using this section, you can view all tasks, messages, milestones, notebooks, and more — no matter which project they come from.
You can choose between three tiers with Teamwork: Pro, Premium, and Enterprise.
You need a minimum of five users on each plan, and they start at $12.50 per month per user for Pro and $22.50 per month per use on Premium.
Every tier offers more projects, storage space, and more features than the one below it.
Still unsure which project management app is for you?
There’s no need to commit just yet! All seven of these project management apps have a free trial or a free tier, so you can give them a test drive.
Or maybe you like more than one? Unito allows you to sync your project management apps together, so you can collaborate across teams or take advantage of specific features you love.
Unito integrates most of these project management apps already! Learn more about our integrations: