Work management tools are not interchangeable. Tools like Jira are widely adopted by technical teams because of their robust, development-focused features. Conversely, tools like Trello are beloved by other teams for their flexibility. But when teams work in different tools, you need to figure out how you’ll bridge the gap. Too often that means emails, meetings, and endless copy-pasting. What if there’s another way?
Unito is a workflow management solution that keeps teams in sync, no matter what tool they’re using. With the deepest two-way integrations on the market, you can optimize workflows across tools. Here’s how you can do this for Trello and Jira.
More of a visual learner? Check out this demo from Jeremie Ponak, Product Specialist at Unito.
What’s the use case?
Say you’re a project manager, and you’re frequently managing cross-functional projects. As part of these projects, you’re dealing with technical teams who work in Jira, while less technical teams prefer their Trello boards. These teams depend on developers and often have requests that range from fixing new bugs to building whole features. As a project manager, you’re frequently stuck taking requests that start as Trello cards and copying them over to Jira, spending tons of time making sure each field is correct.
It only gets worse after the work’s actually begun. Whenever there’s an update in one tool — say a developer leaves a comment in Jira — you have to find it and copy it over to the other. That can quickly eat up your day.
With Unito, you can optimize and automate this process. After a quick initial setup, Trello cards will automatically become Jira issues when they need development attention.
Here’s how this works.
How to turn Trello cards into Jira issues (and vice-versa)
Unito has the deepest two-way integrations on the market, but you don’t need an engineering degree to set up your first flow.
Start by connecting your tools.
Then, pick the blocks of work you want to connect — a Trello board and a Jira project.
Set up your rules.
Review your field mappings.
Just like that, you’ve built your first flow and connected a Trello board to a Jira project. Trello cards will become Jira issues and they’ll be kept in sync. That means any changes made in one tool — like changing the due date or adding a comment — will be made in the other automatically.
Working in multiple Trello boards? You can build a flow for each one, connecting them all to the same Jira project. Unito’s default settings can cover the needs of most teams, but with rules and mappings you can customize your flows for any use case you can imagine.
With Unito, you can get back to making sure your project crosses the finish line rather than copying and pasting information all day long. You get all the benefits of working in a single tool without any of the drawbacks.
Want to know how real teams are using Unito?
How a whole department at the University of Oregon got their workday back with Unito
The University of Oregon’s Educational and Community Supports Department creates digital products like behavior tracking software that are distributed to schools across the United States. Project manager and Scrum leader John Fuller manages more than 15 of these products. Each one touches a number of teams, developers, and stakeholders throughout the university.
Before he started using Unito, Fuller had to negotiate a big divide between technical teams who worked in Jira and non-technical teams who used Asana. Requests for development support would usually start in Asana, and somehow need to find their way to Jira. That “somehow” was usually Fuller taking the time to copy and paste everything over. It took about 20 minutes per task for Fuller to make sure everything matched between the two tools. There were also endless emails and meetings to keep everyone in the loop.
This wasn’t scalable, and Fuller turned to Unito to integrate the two tools. Now, developers can react to requests as they come in rather than waiting for him to update their tool. Fuller’s teams know exactly what they need to do, and he can get back to work that matters.
Check out the full case study here for more on how this university department is using Unito.
Keep everyone in the loop
No team should have to feel forced to use someone else’s tool, and no manager should spend hours copy-pasting updates. With Unito’s Trello-Jira integration, you can keep everyone focused on the task at hand instead of worrying about how they’re going to make the tool difference work.