When you’re a newbie entering the world of project managers, it can feel like they have their own language. And they kind of do — a Google search of project management terms will surface impressively-long lists of words that can be used to familiarize yourself with the lingo.
With the evolution of traditional to digital project management, new challenges, solutions, and tools have resulted in a slew of new terms. As these lexicons continue to grow longer and longer, it has become harder to keep track.
We’re here to help. Here’s our list of key digital project management terms you need to know in 2020.
1. Agile methodology
While Agile gets thrown around by project managers, and is used to describe everything from teams to tools, it’s actually a project management methodology that was originally created with software development in mind. Depending on who you talk to, you may run into wildly varying definitions for what constitutes Agile. But the Agile manifesto that laid out the foundations of this methodology pushed four core principles:
- Individuals and interactions over processes and tools
- Working software over comprehensive documentation
- Customer collaboration over contract negotiation
- Responding to change over following a plan
In other words, Agile is about being flexible, and collaborating with your customers and internal teams to build something that is actually valuable to the end user.
2. Burn rate
No, it’s not the rate at which you’re thinking up ‘sick burns’ for team members. Burn rate is the rate at which a project (or company) is burning through its budget.
3. Change management
Change management is exactly what it sounds like — the plan or process put in place to deal with unexpected changes on a project.
4. Concurrent engineering
When using concurrent engineering, design and development are done at the same time. It’s used to shorten development life cycles so you can release products more quickly.
Deliverables are the quantifiable goods or services that are delivered at the end of a project.
Dependencies represent a relationship between tasks or projects where the initiation or completion of one is dependent on the completion or initiation of the other. Worth noting: dependencies can cause challenges for project managers, as a delay in one task can result in a domino effect for all dependent tasks.
7. Gantt chart
This is one of those project management terms that, if you aren’t familiar with it, can send a chill down your spine. Don’t fret! Gantt charts aren’t all that mystifying or intimidating! They’re just horizontal bar charts that visually represent a project’s tasks over time. Gantt charts are actually great tools for illustrating dependencies as well.
8. Hybrid methodology
9. Job stories
Job stories are a device used to facilitate team conversations. They’re used to shift the discussion focus :
- from assumptions to context;
- from subjectiveness to causality;
- and from personas to motivations.
Kanban is a very visual project management methodology in which tasks and projects are organized on a board. The board is broken into sections representing your workflow — a typical breakdown is “To-Do,” “Doing,” and “Done” — and tasks move through each of these categories throughout a project. Kanban gives team members a quick, digestible overview of the state of a project and highlights bottlenecks. Want more detail? Check out our beginner’s guide to Kanban methodology.
A milestone is a key event in a project that marks a significant development or change. They are particularly valuable for long-term projects in which multiple deliverables will be completed at different stages. Essentially milestones let you know if you’re on track throughout a project, so you don’t only notice something is off when you miss that final deadline.
Prioritization involves deciding what projects or tasks have a higher urgency than others. Its frequency of use depends on the size and scale of projects — but we all prioritize every morning when we decide what we’re going to work on.
13. RACI charts
RACI is an acronym used to identify the roles of various people involved in a project.
- R = the person responsible for a project
- A = those accountable for the project’s outcome
- C = team members who must be consulted or involved in the project work
- I = people who need to be kept informed of a project’s status
When a project ends, you can’t just jump right into the next one. Retros are a chance for the project team to come together after it ends to look at what worked well and what didn’t. It’s used to help implement changes and improve processes for future projects. Retrospection is one of the most important skills for project managers.
The scope is basically the work that needs to be done in order to complete a project. You want your team members to be heavily involved in scoping a project before it begins — especially if you’re producing work for an external client. Only they know how much work will be required to complete that final deliverable.
16. Scope creep
It sounds terrifying and for project managers it really is: scope creep is when your project starts to exceed its initial scope — often due to factors outside of your control. Sometimes you realize more work is needed than you initially thought. Other times you may run into unforeseen issues. But often, it’s just stakeholders or clients requesting extensive changes or additional deliverables. You always want to address scope creep as soon as possible and, where it is in your control, nip it in the bud.
This can mean one of two things. Firstly, scrum can mean an approach to Agile project management where teams work iteratively in short sprints to make incremental changes or produce deliverables. Alternatively, scrum can also refer to a daily meeting of your team, where every person shares their tasks for the day and any roadblocks they’re facing. Scrum meetings are great for making sure everyone is aligned and working towards the same goal.
A sprint is the allotted time in which a task or project has to be completed. Sprints are used within the scrum project management methodology, and usually last a few weeks.
The person or group of people who are affected by the outcome or achievements of a project. You can have internal stakeholders (colleagues who initiated the project or who are affected by its outcome) and external stakeholders (typically clients).
20. Statement of work
Also frequently called a SoW, the statement of work is the document that comprehensively details all deliverables expected from a project.
21. Waterfall methodology
Waterfall is another approach to project management in which a project is completed in distinct step-by-step stages. The next stage cannot be started until the one previous is complete. Gantt charts are one visualization option for waterfall.
Workflows are a map for getting routine work done in the fastest, most efficient, and most satisfying way possible. Even if you don’t use the term, any part of your job that you do repeatedly in a very ordered way is a workflow. Unito is a workflow management platform, meaning we help you organize and optimize your workflows across projects, teams, and tools.
There you have it! Twenty-two new digital project management terms we think you need to know about in 2020. As the field continues to grow and expand, we’ll revisit this list each year and update it with new, more relevant terms you should know, so stay tuned!