5 Ways Your Project Management Tools Are Letting You Down

product manager tools

The life of a product manager is not easy.

There are so many elements that go into building a great product and it’s their job not only to lead the creation of the product but take ownership over both the process and the outcome.

One of the biggest frustrations we often hear about when it comes to product management is the use of tools and technology.

There is a vast array of tools out there for product managers to use, but each one is geared toward a specific product management process, development methodology, or team structure. Finding one tool–or one set of tools–that works exactly as you need can be a massive struggle and require constant research and trial.

Unito makes it easier by helping product managers unite all of their tools to work together, keep everyone in sync, and eliminate unnecessary work and overhead.

Here are 5 common problems product managers face and how Unito helps solve them.

1. Mapping Terminology

Although there is clear terminology for software teams–iterations, user stories, etc–not every tool uses the same terms to refer to the same or similar units of work.

Even tools that are meant to integrate together often don’t mesh particularly well when it comes to mapping one work unit with another.

Unito simplifies this entire process by allowing you to customize how work is translated from one tool to another. Rather than relying on built-in integrations and having to bend your process and style to fit with one product’s definitions, you can instead define how projects and tasks flow from one system to the next.

Read more: Sync Status and Workflow

2. Dealing With Different Frameworks

Product managers usually wear a number of hats and interact with a number of different teams. They might spend part of their day managing sprints or iterations with the development team and then try to translate into marketing’s classic project structure.

This leads to chaos.

With most tools, this is basically impossible. Trello is built to accommodate one type of project management process, Asana is built to accommodate another.

But with Unito, you can define how these processes connect and create integrations that seamlessly sync all of your frameworks and structures into a single workflow.

Read more: Coordinate Multiple Projects with Unito

3. Creating Multiple Reports

Reporting on the status and progress of projects is a huge part of any product manager’s job. But it shouldn’t take up a huge part of their day.

Any good tool should allow you to automatically generate the exact reports that you need without spending hours hunting down data or manually creating charts and graphs.

Unfortunately, since product managers often have to juggle so many different tools, they are often left cobbling together reports by hand, consolidating data that should have been readily available and accessible all in one place.

With Unito, product managers can consolidate their workflow into the tool that works best for them. Then, use that tool to create reports simply and efficiently.

Read more: Create Live High Level Reports with Unito

4. Taming The Communication Flow

As product managers often hop back and forth between many different tools, they are also often flooded with incoming messages, alerts, and notifications. Comments on a task, reminders about upcoming features, and feature requests flood in through separate gates, twenty-four hours per day.

Find some serenity with a tool like Unito, which will help you compile and streamline all of those communications into a single, manageable flow. You’ll be able to quickly sift and prioritize through the work that’s on your plate. And you can have it piped into the tool that is best for you to work with, even if it’s a different tool than the development or marketing teams use to manage their workflow.

Read more: Collaborate Between Business and Product Teams

5. Juggling Multiple Tools

The number one complaint we hear–and the main reason we created Unito–is simple: Product managers shouldn’t have to constantly juggle a hundred different tools that don’t properly talk to each other or work together.

If tools worked together, there wouldn’t be a need to constantly duplicate work or re enter data from one tool into another.

In reality, this isn’t usually how it works. Product managers know all too well how often they are forced to repeat work that has already been done in another tool in order for it to be accessible or usable for a team or person who uses a different tool.

It’s frustrating and inefficient.

The main reason product managers love Unito is because it simplifies the entire process and streamlines the hundreds (or thousands) of tasks, projects, and details that it takes to build a great product.

Read more: Setting up an Advanced Sync with Unito