As a project manager at Corpay, Gail Schaar was tasked with establishing an efficient process for managing an influx of new teams. This responsibility came following a series of rapid acquisitions by parent company, Fleetcor.
Gail’s day-to-day work involved overseeing projects, ensuring teams properly entered requests into Asana, assigning tasks to the right people, and then feeding that data through to Airtable.
Insight: Overcome the limitations of native integrations to stay connected
Gail started her search for the right automation solution by exploring options within each tool first. While native solutions can be effective within those tools, the challenge was finding a way to connect Airtable and Asana with live updates.
The manual work required to keep each tool up-to-date was daunting, so Gail recognized the need for a different automated solution.
“I didn’t want to have different sources of truth; I didn’t want to make changes in a bunch of places whenever one calendar was updated. We needed a friendlier view of what was going on.”Gail Schaar, Project Manager, Corpay
Solution: Automating Airtable and Asana with a 2-way Unito workflow
Gail began her search with another popular workflow automation solution, but quickly found it wasn’t up to the task. Once she discovered Unito, it was easy to syncing Airtable and Asana.
Her early Unito integrations (known as flows) were designed to prevent duplicate entries, match Asana tasks with Airtable’s calendar for a simplified overview, and implement custom fields to only share relevant task details with viewers.
“I was disappointed when other integration solutions wouldn’t do what I wanted them to do. That’s actually why I picked Unito. It was really important to make our workflow useful, not only for the marketing team, but other teams, too.”
Results: 12 hours and $1,000 USD saved per week by eliminating manual input
- Managers and stakeholders can now easily view reports on projects and events coming through the pipeline via Airtable;
- Sales teams can independently see which programs are coming out in tandem with their marketing department;
- Gail and her colleagues at Corpay can dig deeper into their Asana task lists without needing to duplicate their work or double-check for missing information.
- Unito’s internal estimates of Corpay’s usage (a combination of items in sync and users working with Unito workflows) calculates approximately 12+ hours and $1,000 USD saved per week in time that would otherwise be spent on manual upkeep between tools.
“With Unito, I set up my workflow to sync Asana and Airtable to limit visible records because I didn’t want to expose more information than necessary. I just wanted to give other teams a high-level picture of what we were doing.”
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Corpay is a worldwide comprehensive payments provider for businesses. Their solutions empower companies to potentially reduce their entire payment automation process to a single payment per cycle, with reduced risk and minimal reconciliation effort. Their card and payment automation solutions provide efficiencies and cost-savings, while their cross-border payments and currency risk management solutions enable customers to recognize success across the globe.